The positions under our jurisdiction represent a wide variety of careers in areas such as Health and Human Services, Sheriff’s Department, Motor Vehicles, County Clerk, Public Works, etc. Most jobs in government fall under the Civil Service System. Different positions have different requirements and a different exam tailored to fit the requirements of that position. COMPETITIVE positions require that you compete in an examination process for selection by merit and fitness. You must also meet the minimum qualifications, complete a Tioga County application for employment, pay the application fee, take a civil service test, score among the top 3 candidates and interview successfully to be considered for a permanent job.
The following types of positions do not have a test requirement, but you would need to complete a Tioga County application for employment, meet the minimum qualifications, and interview successfully:
EXEMPT - positions where the hiring agency decides the qualifications of applicants and chooses the person they want to hire. The process is similar to that found in the private sector.
NON-COMPETITIVE – positions have either licensure, education, and/or experience requirements that you must meet. Employers choose from among the qualified people who apply.
LABOR CLASS - Employers may choose anyone for these jobs
You are welcome to apply for any examination we expect to give in the near future, for any current vacancy, or for general consideration. Examination announcements and vacancy postings are available on our website; at the Tioga County Civil Service Office; and at many Tioga County department offices, village and town clerks, post offices, libraries and schools. Applications will be kept on file for 6 months.
The following types of examinations are given:
Open-competitive – can be taken by any individual who demonstrates that they meet the minimum educational and experience qualifications cited on the exam announcement. In addition, the application filling fee or application fee waver form must be submitted by the announced filing deadline.
Promotional – restricted to current employees of the participating appointing authority who meet the service requirement and minimum qualifications as cited on the exam announcement.
Continuous Recruitment – refers to those examinations for which applications are accepted on a continuous basis – there is no deadline by when an application must be received. The scores for these examinations are filed with existing candidate scores to form a constantly changing eligible list. Your name remains on the list for one year.
If you require "Special Arrangements" for examination due to religious accommodation, disability or military service, please submit this request along with any substantiating documentation by the exam deadline date.
If you have signed up for an examination that you are qualified for, you will receive an admission notice in the mail 7 – 10 days prior to the test date. It is your responsibility to report to the test site according to the date, time and place listed on the admission notice.
Approximately 2 –3 months after the examination is given, all candidates will be notified by mail of their score, and candidates with passing grades will be placed on the eligible list that is created for that position. Job openings for that position are filled from this list by the hiring agency, choosing one of the three highest scoring candidates willing to accept the job. An eligible list remains active for 1 – 4 years, depending on the examination given. It is the responsibility of the candidate on the existing list to keep abreast of the expiration date of an eligible list and upcoming exam schedule, and to apply for and participate in the new examination.
Candidates and applicants are responsible for notifying this office of a change of address. You must complete our change of address form, which is available online or can be sent to you upon request by calling our office.
CONTINUOUS RECRUITMENTrefers to those examinations for which applications and exam fees are accepted on a continuous basis - there is no deadline by when an application must be received. The scores for these examinations are filed with existing candidates' scores to form a constantly changing eligible list. An eligible name remains on the list for one year.
OPEN-COMPETITIVE exams require that you complete a Tioga County application for employment, meet the minimum qualifications, pay the application fee and take a civil service examination. To be considered for a permanent job, you must score among the top 3 candidates and interview successfully.
Deadline Date to File
PROMOTIONAL exams are restricted to current employees of the participating jurisdiction who meet the service requirement and minimum qualifications as cited on the exam announcement.
The Tioga County Department of Personnel and Civil Service posts current County vacancies as they occur. These vacancies are posted for a specific period as stated on the posting. These positions either require no civil service examination for appointment or there is no enforceable eligible list. All hiring for these positions is done by the department with the vacancy.
Positions are added to and removed from this list as the Department of Personnel is informed of the need to make changes. Click on a job title to view the posting. (Adobe Acrobat Reader is necessary to view)
Please carefully read the following information regarding our application policy. If you have any questions, do not hesitate to contact our Personnel & Civil Service Office directly.
A person must submit an application indicating the title of position or exam applying for and the exam number, if applicable, for each exam s/he is interested in signing up for. Upon the request of an applicant, the Personnel Office will make copies for multiple exams or positions at time of submission.
Resumes will be accepted with applications, however, will not be used in place of an actual application.
It is up to the applicant to ensure s/he has detailed on the application how s/he meets the minimum qualifications for each position or exam applying for. Minimum qualifications are listed on the notice of vacancy and/or examination announcement. If an examination has not yet been announced (scheduled), applicants may obtain a copy of the job description which lists the minimum qualifications.
Applicants must submit copies of college transcripts, diplomas, or other certifications where indicated in order for our office to properly determine qualifications.
If it has been more than six (6) months since an applicant or employee has last submitted an application, then s/he will need to complete a new application for a position or examination of interest. Our Personnel Office will no longer retrieve old applications beyond six (6) months from exam or employee’s personnel file(s) for applicants to update.
Any applicant or employee who accepts a provisional appointment or promotion will be required to submit an application at time of appointment. A new application would be required in the event the examination is announced beyond six (6) months from the time of the applicant’s/employee’s provisional appointment.
The Personnel Office will mail the examination announcement to an applicant if the examination for which s/he applied is announced within six (6) months following receipt of the Application. If the exam is not announced within six (6) months following receipt, the Application will be discarded.
Applicants who originally submit a waiver form at time of application and who are now re-applying for an exam will need to either complete another waiver form (if still qualified) or submit the appropriate exam fee.
Continuous Recruitment Exams
Candidates must complete a new application each time they sign up. There is a six (6) month waiting period, from date last taken, prior to re-taking these exams.
If someone applies and is notified for a CR exam but chooses not to participate (wants to wait), then the applicant will need to submit another application when actually interested in taking the exam. If an applicant has paid the fee for a CR exam and decides not to participate in the next available CR exam, s/he will be considered to have withdrawn from that month’s CR exam and will have to submit a new fee. Examination fees are non-refundable.
Applicants who originally submit a waiver form at time of application and are re-applying for a CR exam will need to either complete another waiver form (if still qualified) or submit the exam fee.
It is the policy of the Tioga County Department of Civil Service to provide an alternate test date to those candidates who are unable to appear on the announced scheduled date for a written test due to religious beliefs, an emergency, or a scheduling conflict beyond their control. However, with respect to each written test administration, this policy will be weighed against the overriding need of the Department to maintain the security and integrity of the written test. The written test represents considerable planning, preparation, and expense. Therefore, candidates are expected to make every effort to take the test on its scheduled date. Acceptable Situations:
A death in the immediate family or the household in which the candidate resides within the week immediately preceding the announced written test date. Immediate family shall include: spouse, domestic partner, children, siblings, parents, and grandparents of the candidate or of his or her spouse. Other family members may be considered, especially if the funeral is the day of the examination.
Religious beliefs which preclude a candidate from taking an examination on the announced date.
A conflict with a previously scheduled commitment to participate as a member of a ceremonial party, such wedding, baptism, bar mitzvah or graduation, or as a member of the immediate family or household of the individual for whom the ceremony is being held.
A conflict with a professional or educational examination. Examples of professional examinations include the Certified Public Accountant or Professional Engineer examination. Examples of educational examinations include the Scholastic Aptitude Test and Graduate Record Examination.
A conflict with a previously scheduled vacation, professional conference or retreat for which a non-refundable deposit was made prior to the date the examination announcement was issued.
A required court appearance.
Hospital confinement or medical emergency or health problem of the candidate or member of the immediate family or household in which the candidate resides, if documented by the attending physician.
Emergency weather conditions, verified by the local public safety agency, that result in the closing of specified roads, highways or independent transportation services, which prevent a candidate from reaching the test center.
Procedures for Requesting Alternate Test Date:
When a candidate is aware of a conflict prior to the scheduled test date, the candidate should notify the Tioga County Personnel Department in writing as soon as possible. The request should contain a complete explanation of the reason the candidate cannot take the test on the scheduled date and be supported by the appropriate documentation. It is essential that such requests be received before the date of the written test. Requests received on the date of the written test or thereafter will not be considered.
For emergency situations which occur on the scheduled written test date, the candidate must notify the Tioga County Department of Personnel no later than three (3) days following the date on which the written test was held. In the case of a death in the immediate family or the household in which the candidate resides, or serious illness of the candidate, the request may be made by a member of the immediate family or household of the candidate or by a person in an agency, rather than the candidate.
In the event of a serious illness or injury renders a candidate physically unable to take the test for a lengthy period of time, that candidate may still request an alternate test date provided the candidate is tested prior to returning to the workplace and before the examination results are released by the New York State Department of Civil Service.
Candidates on short-term military duty, which is typically a weekend or a two-week training commitment, must request an alternate test date prior to the scheduled test date. Candidates on long-term military duty will be allowed 60 days after their return from active duty to request an alternate test date provided such candidate filed an examination application during the appropriate filing period and the eligible list is still in existence.
Rescheduled examination will normally be held within the three (3) days immediately following the date of the original examination, but no later than seven (7) days immediately following this test date. Depending upon the nature of the situation, the day and time will be determined at the discretion of the Tioga County Personnel Department.
Limitations in Applying Alternate Test Date Policy:
A candidate who takes a test on an alternate date has a responsibility to avoid exposure to any of the test content. The risk of such exposure is increased after the pre-rating review, which is usually held the Saturday following the written test, and for that reason, alternate test dates will generally not be granted later than the date of the pre-rating review. No candidate will be tested, under any circumstances, after the candidate has been in contact with other candidates after the pre-rating review.
Candidates approved to take the test on the alternate date will be required to sign an affirmation that they have not discussed the test content with any individual. If the affirmation is found to be false, the candidate will be disqualified. When a candidate requests an alternate test date because of an emergency, the candidate will be required to provide documentation proving the emergency nature of the event which precludes him or her from taking the written test.
If two or more members of a household are candidates for the same examination and one member requests an alternate test date, all members of the household participating in the examination will be required to take the written test on the alternate date. If any member of the household has taken the test on the scheduled date, no other member of the household will be permitted to take the test on an alternate date. Where an alternate test date request can only be accommodated by administering a test on an individual basis, the candidate may be assessed the cost of the monitoring services unless there is a compelling reason to waive the fee. Candidates will be advised of the approximate cost at the time arrangements for an alternate date is being made.
To be entitled as a veteran to receive 5 points additional credit in an open competitive examination or 2.5 points in a promotional examination, the VC-1 form (Application for Veteran’s Credits) must be completed and notarized. YOU MUST ALSO PROVIDE DOCUMENTARY PROOF (DD 214 – SEPARATION FROM SERVICE FORMS OR DISCHARGE PAPERS) AND MEET THE FOLLOWING TERMS:
Be a citizen of New York State at the time of application;
Have received an honorable discharge from the Armed Services or have been released under honorable conditions;
Service with the National Guards or Reserves is not creditable service unless you served on full-time active duty other than for training purposes;
Have served during wartime as defined as follows:
WORLD WAR II from December 7, 1941 to December 31, 1946
KOREA from June 27, 1950 to January 31, 1955
VIETNAM from February 28, 1961 to May 7, 1975
*LEBANON from June 1, 1983 to December 1, 1987
*GRENADA from October 23, 1983 to November 21, 1983
*PANAMA from December 20, 1989 to January 31, 1990
PERSIAN GULF from August 2, 1990 to the end of such hostilities (date not yet determined) SERVICE IN THE COMMISSIONED CORPS OF THE UNITED STATES PUBLIC HEALTH SERVICE DURING THE FOLLOWING DATES: from July 29, 1945 to December 31, 1946 and from June 27, 1950 to July 3, 1952.
*CREDIT FOR LEBANON, GRENADA AND PANAMA WILL BE LIMITED TO THOSE WHO RECEIVED THE ARMED FORCES EXPEDITIONARY MEDAL, THE NAVY EXPEDITIONARY MEDAL, OR THE MARINE CORPS EXPEDITIONARY MEDAL. PLEASE SUBMIT VERIFICATION OF MEDAL AWARDED.
NOTE: Veteran’s credits may be added only to a passing score and cannot bring a failing score (below 70.0) up to a passing grade. PROOF OF ELIGIBILITY FOR VETERAN’S CREDIT MUST BE SUBMITTED WITHIN 60 DAYS FROM THE LAST DATE TO FILE INDICATED ON THE EXAMINATION ANNOUNCEMENT.
DISABLED VETERANS: Disabled veterans may receive 10 points credit on an open competitive examination and 5 points on a promotional examination. If you are claiming credit as a disabled veteran, in addition to establishing your status as a war veteran as indicated above, you must also submit proof that:
You were disabled in the actual performance of duty during wartime;
You are currently receiving payments from the Veteran’s Administration for such disability, which is rated at 10% or more;
Disabled veteran’s must complete the VC-3 form in duplicate in addition to the VC-1 form. In as much as you must be currently disabled at the time you claim the additional credits, proof must be resubmitted if more than one year has passed since you last submitted proof to our office. However, if you have a stabilized disability of 10% or more and have already submitted proof of this to our office, you need not submit proof unless specifically requested.
VETERANS’ CREDITS MAY BE USED ONLY ONCE!! If you have been allowed Veterans’ Credits on several examinations, use thereof for any appointment will cancel the credits allowed on all other tests. Veterans’ Credits may be added only to a passing score and cannot bring a failing score (below 70.0) up to a passing grade. This credit may only be granted at the time of the establishment of the list.
You may claim the credits when you apply for an examination and elect to waive them at any time before appointment. This affords you the opportunity to learn how you have scored and helps you to determine whether it would be to your advantage to use or waive your credits.
If you have any questions concerning procedures for claiming veteran’s credits, please contact our office at the address and phone number listed below. Be sure to include the examination title and number in any letter of inquiry or be prepared to provide this information if you contact us by phone.