The County Clerk's office is responsible for recording Deeds, Mortgages and other real property related documents within the County. In addition, the County Clerk is the clerk of the Supreme and County Courts. As the clerk of those Courts, the County Clerk is responsible for preserving the records of the Supreme Court, the criminal records of the County Court, and collecting fines ordered by the County Court.
As of Monday, May 18, 2020 the County Clerk's Office, search terminals, and records room are open to the public. Social distancing protocols will be enforced in the Clerk's Office and all visitors must wear a mask while in the Clerk's Office. Records search is available online using our County Clerk eSearch tool. Please select "County Clerk eSearch Tool" from the drop down list under the word "Services" in the black ribbon at the top of this page. Follow the instructions to create an account and pay the fee in order to access and download the documents for printing.
Please consider delaying recordings if at all possible. If you have documents that must be recorded, please consider using one of our eRecording partners: CSC, ePN, Simplifile, or IndeComm. Please feel free to call our office for more information. We will continue to process documents in a timely manner. Thank you for your understanding and patience!
Please note: As of March 11, 2020 the Grantor(s)' name(s) and Address(es) must be included on the cover sheet for all Residential Deeds presented for Recording. Please use the "COVER SHEET WITH SEAL" found in the Documents Section.
The Clerk's office offers the following court services:
Designated Newspapers for Court Services and Legal Notices:
Sayre Morning Times: (570) 888-9643
Tioga County Courier: (607) 687-0108
The Tioga County Department of Motor Vehicles or "DMV" is operated the County Clerk's Office and is located at 56 Main Street in Owego NY. For more information please visit their webpage by clicking HERE.
DEEDS (Cover Sheet is Required)
Please note: As of January 1, 2019 the Grantor(s)' name(s) and Address(es) must be included on the cover sheet for all Residential Deeds presented for Recording. Please use the "COVER SHEET WITH SEAL" found in the Documents Section.
$40.00 for recording
$5.00 per page (count document pages plus cover page)
$5.00 for TP-584
$4.00 per thousand Tax Stamps
$125.00 for RP-5217 property class 100-199, 200-299, 411C
$250.00 for RP-5217 all other property class codes
$10.00 Clerk Notice Fee as of March 11, 2020 (Property Class Codes: 100-199, 200-299, 411C)
POWER OF ATTORNEY (Cover Sheet is Required)
$5.00 per page (count document pages plus cover page)
$40.00 for recording
MORTGAGES (Cover Sheet is Required)
$5.00 per page (count document pages plus cover page)
$40.00 for recording
½ & ¼ Mortgage Tax (3/4 of 1%)
$5.00 for exemption affidavit (if required)
MORTGAGE DISCHARGE & ASSIGNMENT (Cover Sheet is Required)
$5.00 per page (count document pages plus cover page)
$40.00 for recording
50 cents for noting on Mortgage
$3.50 for noting each additional New Money Mortgage listed on Assignments
Each Mortgage discharged on certificate is charged separately.
OIL & GAS (Leases, Assignments, Releases, etc.)
$5.00 per page (count document plus cover page)
$40.00 for recording
50 cents for each notation
$3.50 for each additional Lease Release in excess of one per Certificate (20 Maximum per Cert)
MISCELLANEOUS RECORDINGS (Cover Sheet is Required)
$5.00 per page (count document pages plus cover page)
$40.00 for recording
50 cents for each notation
MECHANICS LIEN
$15.00 to file
$5.00 affidavit of service
Discharge – No Fee
FILE TRANSCRIPT OF JUDGMENT
$10.00
ISSUE TRANSCRIPT OF JUDGMENT OR CERTIFICATE OFDISPOSITION
$5.00
CERTIFICATE OF DISPOSITION
No Fee
CERTIFICATE OF DISSOLUTION OF MARRIAGE
$5.00
SEPARATION AGREEMENT OR MEMORANDUM OF SEPARATION AGREEMENT
$5.00
NOTARY
$3.00 Certification
$60.00 Notary Renewal
DBA- BUSINESS CERTIFICATE
$25.00 to file
$25.00 amendment
$5.00 certified copy
No Fee for Discontinuance
INDEX NUMBER-FORECLOSURE
$400.00
INDEX NUMBER-ALL OTHER
$210.00
RJI
$95.00
NOTE OF ISSUE
$30.00 Non-Jury
$95.00 Jury Demand
NOTICE OF APPEAL
$65.00
NOTICE OF LENDING
$15.00
BUILDING AND LOAN AGREEMENT
$25.00
LIS PENDENS ( in addition to Index Number)
$35.00
MAPS (LINEN or MYLAR)
$10.00 (need 1 paper & 1 mylar (or Linen) copy to record)
MOTION OR CROSS MOTION
$45.00
STIPULATION OF SETTLEMENT OR VOLUNTARY DISCONTINUANCE
$35.00
COPIES *
$ .65 Per page ( 3 page min.)
To Certify - additional $5.00 per document
To Exemplify - additional $10.00 per document
Please include the title of each document requested.
*Up to a maximum of $40.00 per document.
PASSPORTS
Please refer to the U.S. Department of State's Passport Information Center page.
All recent records are electronically available via the eSearch Portal
Please Note: Routine passport service time is 10 to 12 weeks from the date that the National Passport Processing Facility receives your application. Expedited service takes 4 to 6 weeks.
We can handle up to a family of four passport applicants at one time with the Covid-19 regulations in place. If you have a larger group coming at one time, please let us know by calling 607-687-8660, and we will make provisions for all of them to be done in the same appointment and still be in compliance.
Also, we now offer passport photos at the cost of $12.00!
**Things to keep in mind for a smoother transaction:
Full fee schedule for passport services may be found at https://travel.state.gov/content/travel.html
The County Clerk's office accepts applications for new U.S. Passports only. When applying for a new Passport in our office, we collect two fees. One fee for the Passport book and/or card, and one fee for executing and mailing the Passport application to the US Department of State. We have blank applications here.
Please note: The cost of the Passport book or card must be paid in cash or check. If paying in cash, we have to charge an extra $1.35 in addition to the full passport fee so we can buy a USPS money order to send with the application. If paying by check, please make the check payable to the US Department of State.
The Passport application execution fee is $35.00 per application. When paying the Passport application execution fee, you may pay using cash, check, or credit card. Please make your check payable to the Tioga County Clerk. If paying by credit card, there is a small service fee added to the transaction and paid to GovPayNet.
We also have blank applications for Passport renewals but we cannot execute these applications. You must complete and mail Passport renewal applications on your own. We do suggest that you use a track-able form of US mail when sending your Passport renewal to the US Department of State.
Full details, including current forms and fee schedules, can be found by visiting the U.S. Department of State's Passport Information Center.
Recording and Filing services are available for the following documents:
Forms for many of the above documents may be found below in the Documents section.
Certified copies of divorce decrees can be obtained from the Tioga County Clerk's Office if the divorce action was commenced in Tioga County.
Other vital records such as birth, death, and marriage certificates are filed in the Town or Village Clerk's office where the person was physically born, died, or purchased their marriage license.
These locations are typically where these records are found:
Records Management supports the County departments’ records management programs by providing inactive records storage, destruction of obsolete records, and serving as a records management technical resource as required.
Tioga County follows the New York State CO-2 Schedule for document retention and disposition.
For public access to records, see the Freedom of Information Law resource center for complete information.
